Simplified Sharing

Send collages by email automatically with your Integrated Email (SMTP) account. Requires ZillaBooth Pro.

📤 Simplified Sharing — Integrated Email Delivery

Replace the standard iOS share sheet with a streamlined, event-optimized email delivery flow. After their session, guests see a simple input box — they type their email address, tap Send, and their collage is delivered directly to their inbox. Fast, frictionless, and completely hands-off for the booth operator.

Simplified Sharing uses your own SMTP email server to send collages directly from ZillaBooth — no Mail app, no share sheet, no additional steps. Emails arrive in guests’ inboxes from your own email address, giving the experience a professional, branded feel.

How to configure:

1. Open ZillaBooth Settings → Pro → Simplified Sharing and enable the toggle.
2. Tap “Configure” to open the email setup view.
3. Enter your SMTP server credentials (see below for details).
4. Set your custom email Subject line and Message body — these are what guests will see when they receive their photo.
5. Tap “Test Connection” to verify your SMTP settings work before the event.

SMTP settings to configure:

• SMTP Server Address — e.g. smtp.gmail.com, smtp.office365.com, or your hosting provider’s SMTP server
• Port — typically 587 for TLS (recommended) or 465 for SSL
• Username — your full email address (e.g. photos@youreventbrand.com)
• Password — your email password or app-specific password (see provider notes below)
• BCC Address (optional) — add a BCC address to receive a copy of every outbound email. BCC is saved persistently and applied automatically to every send — useful for archiving guest deliveries or building a contact list

Provider-specific notes:

• Gmail: Standard Gmail passwords don’t work with SMTP. You’ll need to generate an App Password in your Google Account security settings (requires 2-Step Verification enabled). Use that App Password in ZillaBooth instead of your regular Gmail password.
• iCloud/Apple: Generate an App-Specific Password at appleid.apple.com under Security → App-Specific Passwords.
• Microsoft 365 / Outlook: Use smtp.office365.com on port 587. If your org uses Modern Authentication, you may need to enable SMTP Auth in your Microsoft 365 admin settings.
• Custom domain / hosting: Check with your email hosting provider for their SMTP server address and port. Most provide these in their help documentation.

How the guest experience works:

1. Guest takes photos — the assembled collage appears on screen.
2. Guest taps the Share button (or “Send & Print” if Auto-Print is enabled).
3. A simple input box appears asking for their email address.
4. Guest types their email and taps Send.
5. ZillaBooth sends the collage directly via SMTP — no Mail app, no additional taps.
6. A confirmation animation plays (if enabled) and the app prepares for the next guest.

Email queue & reliability: ZillaBooth includes a built-in email queue system. If a send fails (e.g. due to a momentary network hiccup), the email is queued for retry and processed in the background. You can view the queue status in Settings → Pro → Email Queue to check for any pending or failed messages after an event.

Important notes:

• Simplified Sharing must be enabled for Auto-Print to function. Disabling Simplified Sharing will also disable Auto-Print.
• Always test your SMTP connection before the event — tap “Test Connection” in the setup view and confirm a test email arrives in your inbox.
• Ensure your device has a stable internet connection (Wi-Fi is strongly recommended) for reliable email delivery during the event.

Recommended next

• Auto-Print and Confirmation — Print via AirPrint automatically and celebrate each session with a confirmation animation.
• System Monitoring — Email booth alerts and status digests to an admin; on-screen alerts with iPad Event Layout.
• Custom Share Messages — Personalize the share sheet message guests see when sending their collage.